VACANCIES ANNOUNCEMENT

Widows and Orphans Empowerment Organisation (WEWE) is a registered reputable national non-governmental organization that provides socio-economic empowerment to orphans, vulnerable children and widows in Nigeria. WEWE is currently implementing a comprehensive USAID-funded Orphans and Vulnerable Children (OVC) project called Local Partners Initiative for Orphans and Vulnerable Children in Nigeria (LOPIN-2) in partnership with local and international organizations as well as different tiers of the Government of Nigeria at National, State, and local levels and seeks to expand its program. Therefore we seek application from qualified persons to fill the following positions

1.   Job Title:        Finance Assistant (5) positions

Location:        The successful candidates will be based in Akwa Ibom, Rivers, Imo, Anambra and Abuja

Key Duties & Responsibilities:

Duties and Responsibilities include but not limited to:

  • Data Entry: To assist the finance team to input data into financial reports; Enter all income and expenditure transactions into the relevant accounting software in conjunction with program and administrative staff to ensure transactions are properly coded; Prepare bank reconciliation statements; Monitor cash balances and maintain a good system of record.
  • Petty Cash: To serve as petty cash custodian and post petty cash vouchers into the relevant software, process petty cash reconciliation on a weekly basis or as required.
  • Retirement: Work with WEWE- LOPIN 2 teams to support timely retirement of program and administrative expenses and also improve in their turnaround time of retirement.
  • Financial Reports: To assist in scanning and making photocopies of monthly Financial Reports; Review WEWE LOPIN 2 Implementing Agents Financial Report, Retirements to ensure proper documentation; File financial documents.
  • Salary Records: To assist in tracking staff leave and medical allowance using Microsoft Excel; Collate and review timesheets in preparation for payroll.
  • Taxes: Assist to process Tax Clearance Certificates and follow up with tax authority to collect receipts and documentations of tax remitted.
  • Procurement: To assist in collating quotes from vendors and service providers; Organise Procurement Committee meetings; Prepare Justification Memo for approval of the selected vendors; Obtain payment invoice from selected vendors; Prepare supporting documents for payment.
  • Travel: To assist in receiving and processing Travel Authorization Form (TAF) & Travel Expenses Statement (TES) submitted by staff; Review local expense reports for compliance with United States Agency for International Development (USAID) and WEWE travel policies before signing off for approval.
  • Strengthening WEWE control environment: To assist the finance team to strengthen its finance control environment. To significantly contribute to identifying all WEWE internal control environments and making suggestions and coming up with new ideas on how to design control mechanism to strengthen these controls, and work with the finance team to operate and put these measures in place.
  • Any other duties: Attend to any other task as may be assigned by the Finance and Administration Director/Finance Officer.

Qualification: 

  • A minimum of OND in Accounting. A second class upper division is preferred.
  • A minimum of (1) year experience in Accounting Department of an NGO/Not for Profit Organizations
  • Strong computer skills
  • Experience working on USAID/PEPFAR funded programs
  • Ability to develop and manage budgets for USAID funded projects

Salary Range:  Please kindly note that the Finance Assistant will be given a monthly basic salary of NGN

41,000 – 60,000 (Forty Thousand Naira – Sixty Thousand Naira Only

2.   Job Title : Administrative Officer (1) position

Location: The successful candidate will be based in Abuja

Key Duties & Responsibilities:

  • Proper management of office supplies, equipment and facilities.
  • Collaborate with Hotel management and other vendors in the reservation of accommodation and provision of all required services at meetings and trainings.
  • Immediate repairs of faulty equipment, furniture and appliances to avert further degeneration and ensure that they reach their expected life span or replaced if required.
  • To administer procurement of goods and services and ensure that procurement processes are followed in line with USAID/WEWE financial rules and regulations in WEWE-LOPIN 2
  • To provide general logistics functions for optimal service delivery to Abuja office and other WEWE four states
  • To Maintain and support office operations and administration in Abuja Office in an efficient manner
  • Coordinate and collaborate with the project drivers, security and cleaner to ensure that the standards of an enabling working environment is provided and maintained for staff to enable them discharge their duties.
  • Disbursement, documentation and reporting of all petty cash transactions.
  • Support finance offices with routine and delegable finance functions such as errands to banks, market surveys, collection of quotes and preparation of Quote Analysis/Justification, purchases, follow-up on vendors for collection of receipts and invoices from vendors on all transactions.
  • Perform any other task as may be assigned

 Qualification, Skills and Experience

  • A minimum of a university degree in any social or management science. A second class upper division is preferred
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)
  • A minimum of (3) three years’ experience in NGO/Not for Profit Organizations
  • Strong computer skills
  • Experience working on USAID/PEPFAR funded programs
  • Ability to manage budgets for USAID funded projects
  • Fluency in both written and oral English

3.  Job Title:  Security Guard (2) positions

Location: The successful candidates will be based in Port Harcourt, Rivers and Anambra State

Key Duties & Responsibilities

  • Guard the premises daily for 24hours and conduct access control of all visitors into the building.
  • Control the entries and exits, Body search and ID card check, Patrolling of premises, Access control, Screening/Scanning of personnel vehicle.
  • Write report of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.
  • Patrol the premises to prevent and detect signs of intrusion and ensure security of doors, windows and gate.
  • Ensure in and out of equipment are checked and confirmed documentation.
  • Call police or fire departments in cases of emergency, such are fire or presence of unauthorized persons.
  • Conduct hourly surveillance of the premises.
  • Prevent the unauthorized access of persons and vehicles in and around the office premises
  • Prohibit bringing in of any dangerous objects on to WEWE-LOPIN property in order to safeguard the people, the property and the premises.
  • Security guard shall not allow any unauthorized parking in front of the project office
  • Security guard shall assure that all the security and fire-alarm equipment works properly in case of any detection of malfunctioning should inform direct supervisor
  • Attend to any other task as may be assigned by the human resources/admin officer

Qualification, Skills and Experience:

  • Minimum of two (2) years of experience as security guard an NGO/Not for Profit Organization
  • A minimum of WAEC/SSCE is required
  • OND in any relevant discipline will be an added advantage

Salary Range:  Please kindly note that the Security Guard will be given a monthly basic salary of NGN

47,000 – 60,000 (Forty-Seven Thousand naira – Sixty Thousand Naira Only)

4.   Job Title: Cleaner (5) positions

Location:  The successful candidates will be based in Rivers, Imo, Akwa Ibom, Anambra and Abuja

Key Duties & Responsibilities

  • Ensure that office premises is always clean by sweeping, moping and scrubbing of the floor with complete floor detergent and deodorant.
  • Assist in photocopy, scan, binding of official document and provide all working materials for staff when requested.
  • Cleaning, moping and scrubbing of the entire office at the appropriate time so it does not interfere with the general activities of the office.
  • Remove the trash from within the office floor to the designated bin either within or outside the office complex daily.
  • Wash all towels in the office regularly and keep the kitchen neat and tidy
  • Wash, clean and tidy both male and female rest rooms
  • Cobweb and dust the entire office on daily basses
  • Attend to any other task as may be assigned by the, Human Resources /Admin officer or as designated by supervisor.

 Qualification, Skills and Experience:

  • Minimum of two (2) years of experience as a cleaner/admin staff in an  NGO/Not for Profit Organization
  • A minimum of WAEC/SSCE is required
  • OND in any relevant discipline will be an added advantage

Salary Range:  Please kindly note that the Cleaner will be given a monthly basic salary of NGN

47,000 – 60,000 (Forty-Seven Thousand naira – Sixty Thousand Naira Only)

Method of Application

Applicants should send their comprehensive Curriculum and cover letter in ONLY one attachment (MS Word document) explaining suitability for the job to: lopin2@weweng.org. Please indicate the title of position applied for in the subject line of the email. Applicants are advised to provide their functional emails/mobile phone numbers on the application letter as well as three professional referees. Candidates must provide functional email addresses and telephone numbers of referees.

Kindly Note: WEWE’s recruitment process for these positions will be on a rolling basis and while we thank all applicants for showing interest, only shortlisted candidates will be contacted for interview. Applications will be reviewed in batches on a first come first served basis. WEWE reserve the right to conclude this recruitment process when a suitable candidate is selected.