GRADUATE NGO TRAINEE PROGRAM IN WIDOWS AND ORPHANS EMPOWERMENT ORGANIZATION (WEWE)

Graduate NGO Trainee Program

Widows and Orphans Empowerment Organization (WEWE)

The Incorporated Trustees of Widows and Orphans Empowerment Organization (WEWE) is implementing a one (1) year Graduate Trainee Program for talented graduates of Higher Institutions to start their careers in the NGO sector.

WEWE has a ‘Trainee Program’ where we offer on-the-job training to talented/award-winning individuals, who have no previous NGO working experience and would like to gain experience working on international donor-funded projects: e.g., USAID, US CDC & EU; and learning about NGO issues in relation to the positions highlighted below.

Are you a talented/award-winning person?

Do you have the following?

• A Second Class Upper (2.1) and above or Upper credit in any management science degree?
• Are you currently working in a private firm?
• Have you received awards for best staff or student?
• Do you have an interest in transferring from working in the private sector to the NGO Sector, where you will gain experience working with United States Agency for International Development (USAID)/US Center for Disease Control-funded projects?

Then we are looking for you, we encourage you to apply.

The incorporated Trustees of Widows and Orphans Empowerment Organization (WEWE) is a women-led legally registered, local not-for-profit, faith-based Non-Governmental Organization (NGO) and is seeking applications from qualified candidates to enroll in the Graduate Trainee program.

WEWE’s core ideology is to be one of the most financially compliant and clean NGOs in Nigeria and Africa and we want to improve the lives of millions of widows and orphans in Nigeria and Africa.

WIDOWS AND ORPHANS EMPOWERMENT ORGANIZATION (WEWE) has the following vacant Graduate Trainee positions:

The benefits of the trainee positions are:

1. Between N50,000 – N100, 000 monthly to cover transportation costs, meals, incidentals, and pension.
2. After a successful interview and performance evaluation, trainees are eligible to apply for full-time positions in WEWE subject to vacancies and availability of funds.
3. Opportunity for in-house job certificated training(s) on the required position for NGOs including statutory compliance for NGOs, and resource mobilization for NGOs.
4. A certificate of completion.

Position 1:         Administrative Officer Trainee

Location:          The successful candidate will be based in Abuja

Key Duties and Responsibilities:

• S/he will assist in proper inventory management of office supplies, equipment, and facilities.
• S/he will assist to collaborate with hotel management and other vendors in the reservation of accommodation and provision of all required services at meetings and training.
• S/he will assist in immediate repairs of faulty equipment, furniture, and appliances to avert further degeneration and ensure that they reach their expected life span or are replaced if required.
• S/he will assist to maintain and support office operations and administration in Abuja and the state office in an efficient manner.
• S/he will assist to coordinate and collaborate with the project drivers, security personnel, and cleaner to ensure that the standards of an enabling working environment are provided and maintained for staff, to enable them to discharge their duties.
• S/he will assist to support in market surveys, collection of quotes, and preparation of Quote Analysis/Justification, purchases, and follow-up on vendors for collection of receipts and invoices from vendors on all transactions.
• S/he will assist in monitoring the shipment, and production, and ensuring that the data remains maintained and updated in the system.
• S/he will assist in the preparation of all the inventory-related reports, answer all routine queries, and provide much-needed support for the operations, logistics, accounting, and other teams.
• S/he will assist to review all the shipment documents and verify the details to make sure that they are complete and accurate.
• S/he will assist to review the shipment transactions and ensure that the receipts are posted in a timely manner is accountable for reconciliation activities so that the inventory records are validated and are actively involved in the resolution of issues.
• S/he will assist to take daily inventory of the assigned supply, requisitions, and restock of supplies.
• S/he will assist to rotate the stock and ensure that the stored area is clean and maintained up to date by the regulatory requirements.
• S/he will assist to monitor the usage of the stock and create reports related to its utilization.
• S/he will assist to verify the accuracy of receipts, transfers, etc., by conducting detailed audits of the product inventory regularly and constantly monitoring the movement of the inventory and identifying if any shortages are seen when compared with the physical inventory data.
• S/he will assist to be accountable for packing and stocking the shelves.
• S/he will assist to manage the shipments, monitoring the damaged products, recording all incoming materials, scheduling meetings, and booking conference rooms.
• Assist in Confirming and retagging all WEWE’s assets.

Required Qualifications: 

• Graduate with a bachelor’s degree or HND degree in any social or management science or a relevant field from a recognized higher institution.
• Must have a second-class upper or first-class or upper credit or distinction from a recognized higher institution of learning.

Required Experience:

• Minimum of 1-2 years’ working experience as an administrator or related role.
• Very strong report-writing skills.
• Strong computer skills.
• Ability to work long hours when needed.
• Strong analytical and research skills.
• Effective interpersonal and communication skills.
• Technology suave i.e., the ability to use social media handles, the internet send an email, etc.
• Evidence of computer skills; office management software like MS Office, PowerPoint, and Excel.

Position 2a:       Communication (Graphic Designer) Officer Trainee

Position 2b        Communication (Video Editing) Officer Trainee

Location:           The successful candidate will be based in Abuja

Required Experience

Communication (Graphic Designer) Officer Trainee

• S/he must have experience in graphic design, using an infographic to design documents
• S/he must-have experience in copy editing and laying out documents
• S/he must have experience in using software to design documents. (The candidate will be expected to demonstrate his or her ability to design a document during the practical part of the interview.
• S/he must have experience in identifying and effectively communicating project success by developing success stories, case studies, and short documentaries.

Required Experience

Communication (Video Editing) Officer Trainee

• S/he must have experience in video and editing, developing short videos which can be posted on social media.
• S/he must have previous experience in taking video shoots with a phone or camera and developing those videos into stories that can be posted on social media handles.

Other General Duties and Responsibilities:

• S/he will assist to update and maintain WEWE’s website, social media platforms, and blogs.
• S/he will assist in engaging with mainstream media (Electronic and Print) to increase WEWE’s visibility and promote project impact.
• S/he will assist to edit technical and scientific documents and articles (proofreading, copying, designing, line editing, and substantive editing).
• S/he will assist in the desktop design and layout of technical documents in compliance with donor branding and marking requirements.
• S/he will assist in coordinating outreaches and events with experience in developing press releases, media coverage, press fact sheets, developing scene setters, liaising with US Embassy public affairs units, and managing print, radio, and TV media relation journalists and website information management.
• S/he will assist in coordinating staff meetings, prepare agendas and take minutes of meetings as required.

Required Qualifications:

• A graduate with a bachelor’s degree or Higher National Diploma or its equivalent, who has completed NYSC (or has a written exemption letter).
• Candidate must have 2.1 or Upper Credit in Linguistics, mass communication, journalism, or any social science-related field.
• Additional certifications in communication or its equivalent will be an added advantage.

Requirement/Experience:

• Minimum of 1 – 2 years’ experience in managing similar responsibilities.
• Excellent report-writing skills.
• Excellent computer skills.
• Ability to work long hours when needed.
• Excellent analytical and research skills.
• Effective interpersonal and communication skills.
• Technology suave i.e., ability to use social media handles, the internet, and to send an email, etc.

Position 3:         Compliance Officer Trainee

Location:           The successful candidate will be based in Abuja

Key Duties and Responsibilities:

• Assist to ensure full compliance with donor’s financial rules and regulations.
• Assist to ensure strict adherence to WEWE internal policies, procedures, and practices.
• Assist to secure adherence to Nigerian rules and regulations as it relates to WEWE’s operational activities.
• Assist to ensure withholding tax is remitted within a short period of deduction by the organization.
• Assist to ensure PAYE tax is remitted to the relevant tax authority.
• Assist to ensure monthly remittance of staff pension benefits to the relevant pension managers by the Organization.
• Assist in the processing of all regulatory bodies’ compliance certificates.
• Assist in periodically Identifying compliance issues that require remediation.
• Assist to file and document compliance activities and reports with regulatory agencies.
• Assist to report to management and the Board of Directors on compliance issues.

Required Qualifications: 

• Graduate with a bachelor’s degree or Higher National Diploma in Accounting from a recognized higher institution.
• Must possess a minimum of second-class upper/Upper credit certificate from a recognized higher institution.
• ICAN or ACCA qualification.

Required Experience:

• Minimum of 1 – 2 years’ experience in managing similar responsibilities.
• Excellent report-writing skills.
• Excellent computer skills.
• Ability to work long hours when needed.
• Excellent analytical and research skills.
• Effective interpersonal and communication skills.
• Technology suave i.e., ability to use social media handles, the internet, and to send an email, etc.

Position 4:         Human Resource Officer Trainee

Location:           The successful candidate will be based in Abuja

Key Duties and Responsibilities:

• S/he will assist in the management of the Human Resources Portfolio.
• S/he will assist in orienting all hires by forwarding requirements and criteria to the Human Resource Team, providing information and directions.
• S/he will assist to verify candidates’ backgrounds by contacting references.
• S/he will assist to enroll new employees by issuing forms and verifying completion.
• S/he will assist employees by explaining benefit programs.
• S/he will assist to accomplish human resources and organization mission by completing related tasks as needed.
• S/he will assist in handling all pre-employment, employment, and post-employment relations needs of projects.
• S/he will assist in handling the arrangement of tests, interviews, and chats with prospective hires.
• S/he will assist in performing cross-cutting functions of responding to queries on salaries, wages, leave requests, and other related activities.
• S/he will assist to maintain the organization and employees’ confidence by keeping human resources information confidential.
• S/he will assist to maintain human resources records by appropriately filing applications, CVs, and applicant logs in line with WEWE’s processes and procedures.
• S/he will assist to carry out shortlisting and sorting of applications.

Required Qualifications:

• Must have a bachelor’s degree or HND degree in any social or management science or a relevant field from a recognized higher institution.
• Must have a second-class upper or first-class or upper credit or distinction.

Required Experience:

• Minimum of 1-2 years of working experience as a human resource person or any related role.
• Very strong report-writing skills.
• Strong computer skills.
• Ability to work long hours when needed.
• Strong analytical and research skills.
• Effective interpersonal and communication skills.
• Technology suave i.e., the ability to use social media handles, the internet, and to send an email, etc.

Position 5:         Procurement Officer Trainee

Location:           The successful candidate will be based in Abuja

Key Duties and Responsibilities:

• S/he will assist to carry out daily procurement activities.
• S/he will assist in full compliance of procurement activities with WEWE rules, regulations, policies, and strategies.
• S/he will assist in the preparation of procurement plans and their implementation /monitoring.
• S/he will assist in organizing procurement meetings including preparation.
• S/he will assist to conduct RFQs or RFPs, and receipt of quotations, bids, or proposals.
• S/he will assist to raise the Purchase Request form for all requests.
• S/he will assist to ensure that the products and supplies are of high quality.
• S/he will assist to work with procurement team members to complete duties as and when due.
• S/he will assist to review and analyze all vendors/suppliers, supply, and price options.
• S/he will assist to create and maintain good relationships with vendors/suppliers.
• S/he will assist to maintain records of the vendor’s database and other important data.
• S/he will assist in inventory tracking and updating.
• S/he will assist in administrative activities.
• S/he will assist staff in creating clear and understandable purchase requests and other documentation, as needed.
• S/he will assist to ensure that all supplies, services, and equipment required are delivered on time.
• Carry out all other duties or tasks as assigned by the procurement team lead or management.

Required Qualifications: 

• Graduate with a bachelor’s degree or HND degree in any social or management science or a relevant field, from a recognized higher institution.
• Must have a second-class upper or first-class or upper credit or distinction.

Required Experience:

• Minimum of 1 – 2 years’ experience in managing similar responsibilities.
• Excellent report-writing skills.
• Excellent computer skills.
• Ability to work long hours when needed.
• Excellent analytical and research skills.
• Effective interpersonal and communication skills.
• Technology suave i.e., ability to use social media handles, the internet, and to send an email, etc.

Position 6:         Resource Mobilization Officer Trainee

Location:           The successful candidate will be based in Abuja

Key Duties and Responsibilities:

• S/he will assist to conduct resource mobilization assessments of WEWE and local organizations using USAID Organizational Capacity Assessment Tool (OCAT) in the resource mobilization domain.
• S/he will assist to develop resource mobilization strategies and plans for WEWE and local organizations from the gaps identified in the resource mobilization assessments.
• S/he will assist to conduct a mapping of potential and current donors for the organization.
• S/he will assist to develop a donor mapping report and database for WEWE and other local organizations.
• S/he will assist to conduct Crowd Funding Campaigns on several online Crowd fundraising sites; Global giving; GoFundMe.
• S/he will assist to build and negotiate the placement of donation boxes in places of high human transaction traffic.
• S/he will assist to identify and negotiate positions on consortium applications (Assist local NGOs to search for Large NGOs that are applying for large grants and facilitate opportunities for the local NGO to secure a position in the consortium large bids).
• S/he will assist to search for funding opportunities on the world wide web.
• S/he will assist to write the full proposal, concept note, or expression of interest submitted.
• S/he will assist to develop a social media strategy and content development to take the NGO activities online to have a footprint or a significant social media presence.
• S/he will assist to organize fundraising dinners or fund-raising events.

Required Qualifications:

• Must have a bachelor’s degree or HND degree in any social or management science or a relevant field from a recognized university.
• Must have a second-class upper or first-class or upper credit or distinction.

Required Experience:

• Minimum of 1-2 years of working experience as a resource mobilization person or any related role.
• Excellent report-writing skills.
• Excellent computer skills.
• Ability to work long hours when needed.
• Excellent analytical and research skills.
• Effective interpersonal and communication skills.
• Technology suave i.e., the ability to use social media handles, the internet, and to send an email, etc.

Position 7:         Information Technology (IT) Officer Trainee

Location:           The successful candidate will be based in Abuja

Key Duties and Responsibilities:

• S/he will assist in identifying and effectively communicating project success by developing success stories, case studies, and short documentaries.
• S/he will assist in updating and maintaining WEWE’s website, social media platforms, and blogs.
• S/he will assist in engaging with mainstream media (Electronic and Print) to increase WEWE’s visibility and promote project impact.
• S/he will assist in editing technical and scientific documents and articles (proofreading, copying, designing, line editing, and substantive editing).
• S/he will assist in Desktop design and layout of technical documents in compliance with donor branding and marking requirements.
• S/he will assist in coordinating Outreach and events with experience in developing press releases, media coverage, press fact sheets, developing scene setters, liaising with US Embassy public affairs units, and managing print, radio, and TV media relation journalists and website information management.
• S/he will assist to Coordinate staff meetings, prepare agendas, and taking minutes of meetings as required.

QUALIFICATION REQUIREMENTS

• A graduate with a Bachelor’s degree or Higher National Diploma or its equivalent, who has completed NYSC (or has a written exemption letter) with a First or Second Class Upper Division (2.1) in English, Linguistics, mass communication, journalism, or any social science-related fields.
• Additional certifications in communication or its equivalent will be added advantage.

EXPERIENCE REQUIREMENTS

• Minimum of 1-2 years of working experience as an Information Technology person or any related role.
• Excellent report-writing skills.
• Excellent computer skills.
• Ability to work long hours when needed.
• Excellent analytical and research skills.
• Effective interpersonal and communication skills.
• Technology suave i.e., the ability to use social media handles, the internet, and to send an email, etc.

Method of Application

Interested and qualified applicants should send their comprehensive Curricula Vitae and cover letters in ONLY one attachment (MS Word document) explaining their suitability for the job, to the email addresses stated below on or before March 31^st, 2023.

“WEWE is an equal opportunity employer, which promotes diversity and does not discriminate based on tribe, state of origin within Nigeria, religion, age, sex, race or on different physical ability”.

“WEWE’s organizational culture promotes the principles of safeguarding and high moral values. WEWE’s Safeguarding Policy 2022 promotes an environment where no staff, associate, volunteer, case worker, consultant, board member, and partner engages in a sexual relationship with, harasses, or exploits anyone under the age of 18 or vulnerable adult, especially our beneficiaries”.

“WEWE’s organizational culture also has zero tolerance for corrupt practices. Therefore, for any of our job vacancies, we advise that applicants do not offer or accept any request for money, favors, or gifts from anyone to facilitate an employment opportunity with WEWE. Applicants found engaging in such practices could jeopardize their chances of being selected. If anyone contacts, you with such an offer please report this immediately to WEWE management on this WhatsApp line 09037811024“.