URGENT VACANCY ANNOUNCEMENT: INVENTORY AND ADMINISTRATION OFFICER

URGENT VACANCY ANNOUNCEMENT IN WIDOWS AND ORPHANS EMPOWERMENT ORGANIZATION (WEWE) – INVENTORY AND ADMINISTRATION OFFICER

Widows and Orphans Empowerment Organization (WEWE) a women led, faith based non-governmental organization (NGO) is seeking for applications from qualified candidates to fill in the positions of Inventory and Administration Officer

The organization’s core ideologies are: We believe that;

• The change the world wants to see may be hidden in the life and destiny of an OVC.
• One child who is an orphan or vulnerable child could be the one that has the destiny to positively change a Nation such as Nigeria.
• We can be used by God to significantly contribute to improving the lives of millions of widows, orphans, vulnerable children & other vulnerable populations in Nigeria & Africa.
• We need to be the best and continually striving to beat our yesterday’s performance.
• In this Nation Nigeria, we have highly skilled Nigerian professionals that can come together to show forth our spirit of excellence and ingenuity.
• We want to be the most financially clean and compliant local NGO in Nigeria and Africa.
• We want to prove to the world that not all Nigerian NGOs are corrupt and we want to be an example (An Ambassador) of a credible NGO in Nigeria and Africa.

WEWE wishes to recruit a talented and God fearing Inventory and Administration Officer who believes in local organizations, that not all Nigerian’s are corrupt but instead believes in the ingenuity of the Nigerian and that the best of the Nigerian can be better than the rest. Someone who shares this ideologies and who see helping vulnerable populations such as widows and OVC as a calling from Almighty God

Position:         Inventory and Administration Officer

Location:        The successful candidate will be based in Abuja

     Key Duties & Responsibilities of Inventory Officer

• S/he will be responsible for monitoring the shipment, production, and ensuring that the data remains maintained and updated in the system
• S/he will assists in the preparation of all the inventory related reports, answers all the routine queries and provides the much needed support for the operations, logistics, accounting, and other teams
• S/he will review all the shipment documents and verifies the details to make sure that they are complete and accurate.

• S/he will review the shipment transactions and ensures that the receipts are posted in a timely manner and is accountable for reconciliation activities so that the inventory records are validated and are actively involved in the resolution of issues.
• S/he will take daily inventory of the assigned supply, requisitions, and to restock supplies.
• S/he will rotate the stock and ensure that the stored area is clean and maintain up to date in accordance with the regulatory requirements.
• S/he will monitor the usage of the stock, create reports related to utilization, and coordinate with the other teams and recommend changes in inventory
• S/he will conduct a keen research and resolve all the inaccuracies in inventory and complete audits of the internal processes and handle all the activities related to data entry.
• S/he will verifies the accuracy of receipts, transfer, etc., by conducting detail audits of the product inventory on a regular basis and constantly monitors the movement of the inventory and identifies if there are any shortages that are seen when compared with the physical inventory data.
• S/he will investigate all the potential causes and suggests corrective measures that need to be implemented and takes care on loss prevention and implements shortage control programs.
• S/he will be accountable for packing and stocking the shelves.
• S/he will manage the shipments, monitoring the damaged products, and record of all incoming materials, schedule meetings and book conference rooms.

Key Duties & Responsibilities of Administration Officer:

• S/he will be responsible for proper management of office supplies, equipment and facilities.
• S/he will collaborate with Hotel management and other vendors in the reservation of accommodation and provision of all required services at meetings and trainings.
• S/he will be responsible for immediate repairs of faulty equipment, furniture and appliances to avert further degeneration and ensure that they reach their expected life span or replaced if required.
• S/he will maintain and support office operations and administration in Abuja and state office in an efficient manner
• S/he will coordinate and collaborate with the project drivers, security and cleaner to ensure that the standards of an enabling working environment is provided and maintained for staff to enable them discharge their duties.

• S/he will support in market surveys, collection of quotes and preparation of Quote Analysis/Justification, purchases, follow-up on vendors for collection of receipts and invoices from vendors on all transactions.
• Perform any other task as may be assigned

Required Skills and Qualifications: 

• Must have a  Bachelor degree or HND degree in any social or management science or a relevant field
• Must have a second class upper or credit
• At least 3 – 4 years’ experience in managing similar responsibilities.
• Experience working on USAID funded or International Donor funded project
• Result-orientation and ability to take initiatives under minimal supervision.
• Good organizational and multi-tasking skills and should be competency in the use of computers; office management software like MS Office, PowerPoint and Excel.
• Fluency in both written and oral English

Method of Application

Applicants should send their comprehensive curriculum vitae and cover letter in ONLY one attachment (MS word document) explaining suitability for the job to;  ia@weweng.org on or before November 15^th, 2021

Please indicate the title of the position applied for in the subject line of the email. Applicants should provide their functional emails/mobile phone numbers on their CV as well as three professional referees. Candidates must provide functional email addresses and telephone numbers of referees.

Kindly Note:  We thank all applicants for showing interest, only shortlisted candidates will be contacted for interview. Applications will be reviewed in batches on a first come first served basis. WEWE reserve the right to conclude this recruitment process when suitable candidates are selected.

“WEWE is an equal opportunity employer, which does not discriminate based on tribe, state of origin within Nigeria, religion, age, sex, race or on different physical ability. WEWE does not require that this information is included in your application and it will not be used as selection criteria”.